Job Description

Event Production Assistant

WEBB Production is a leading event production company known for handling large-scale events (live, virtual, and hybrid) across the United States and occasionally internationally. We collaborate closely with our clients to conceptualize, design, produce, build, staff, operate, and manage all aspects of their events.

What You'll Do

We are looking for a highly organized, positive, and professional individual to fill the role of Event Production Assistant. This position supports WEBB producers in the pre-planning and production of client projects, helping keep event details organized and moving forward.

You will be involved in client meetings, planning meetings, onsite events, budgeting, administrative tasks, and production logistics to help make each event a complete success. This role has growth potential to develop into other positions within WEBB.

Qualifications

Who You Are

Our most successful Event Production Assistants bring a positive attitude, strong organization, and a client-focused mindset to every project.

• Positive attitude: You help tackle challenges as they arise, often with the client present, and you help set the tone during stressful situations.
• Proactive approach: You can follow direction, but you also look around, see what needs to be done, and jump in where you can.
• Client focus: You are comfortable interacting with clients and responding to changing event dynamics with professionalism and service.
• Flexibility: No show is exactly the same, so flexibility in your role is essential.
• Sense of ownership: You own the details and can be relied on to get things done with minimal follow-up.
• Organization: You can stay on top of calendars, travel, budgets, purchase orders, internal systems, and many moving details.
• Tech-savvy mindset: You are comfortable with basic office tools such as Word, Excel, and Google Drive, and you are willing to learn internal inventory systems and audio visual terminology.
• Passion for events: You enjoy creating top-notch, attendee-inspiring events and working with a team that shares that passion.

Key Responsibilities

You are the secret weapon that helps our Producers bring events together smoothly.

Every event starts with the client. Our Producers work directly with clients to understand event goals and make sure we deliver to those goals and budgets. You will work beside the Producer throughout the process and on show site, helping ensure details are captured, organized, and followed up on.

Each show and project varies, but your responsibilities will typically include:

• Event accounts payable: Create purchase orders and expense reports, support budget tracking, and help manage vendor contracts and show expenses.
• Client coordination: Attend client meetings, assist with client interactions as needed, send follow-up communications, and track meeting notes, tasks, and action items.
• Event pre-production: Attend internal meetings, input details into internal systems, manage crew logistics, support travel planning, and help coordinate onsite team needs.
• Onsite event production: Provide onsite production support and logistics in Utah and outside the state, including errands, crew meals, tracking missing items, assisting with setup, and troubleshooting last-minute changes.
• Vendor interface: Work with subcontractors and suppliers as needed to support the event.

Why You'll Love Working at WEBB

Benefits at a Glance

• Competitive benefits package, including medical, dental, and vision coverage
• 401(k) with company match
• HSA with company match
• Employee Stock Ownership Plan — WEBB is a 100% employee-owned company
• Disability and life insurance
• Paid time off
• Paid holidays

We do great things. We create. We execute. We love our work and are passionate about events and technology. We work together as a team to pull off the extraordinary.

At WEBB, we have a vision to be the place where a diverse mix of talented people can thrive and do their best work. WEBB recruits, employs, trains, compensates, and promotes regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. We are committed to building a diverse and inclusive workspace and strive to create a culture that encourages, supports, and celebrates all voices.

Job Tags

Similar Jobs